ICSIGSYS 2025

Paper Submission

PAPERS SUBMISSION

Paper must be submitted electronically using the IEEE Xplore-compatible PDF via the websites. All papers will be peer reviewed. Paper length should be maximum 7 (seven) pages including figures, tables, references, and appendices. Please use the standard IEEE conference proceedings templates for Microsoft Word on A4 size pages founded at here or may download from here (Download Template)

Paper submission process will be managed by using EDAS: https://edas.info/N33578

ICSigSys 2025 PAPERS SUBMISSION GUIDELINES
Prospective authors are encouraged to submit full papers for review. Only original papers that have not been published or submitted for publication elsewhere will be considered. Technical Papers must be submitted via the EDAS Paper Processing System.

During the initial paper submission process via EDAS, the authors are required to make sure the pdf file and EDAS registration page of a paper have the same list of authors and the paper title. Be certain to add all authors in EDAS during the submission process. Failure to comply with this rule and your paper may be withdrawn from the review process. Once reviewed the listing of authors connected to the paper can NOT be changed in the final manuscript.

PAPER TYPE:

  1. Full Papers: Full Papers are 6 – 7 pages in length using the IEEE paper template including a full reference section. This paper type is appropriate for sharing mature work or analysis of results from completed projects. Full papers should include a clear methodology section and literature review, comparing results against published literature.
  2. Short Papers: Short Papers are 4 – 5 pages in length using the IEEE paper template including a short reference section. This paper type is appropriate for sharing early stage results from research / projects, work in progress or a snapshot of interim results, experiences and perspectives.

The format for the manuscript must satisfy the following requirements:

  • Manuscript must be in English
  • The manuscript must follow IEEE two-column format with single-spaced, ten-point font in the text. The maximum manuscript length is 7 (seven) pages. All figures, tables, references, etc. are included in the page limit.
  • Papers must be submitted in Portable Document Format (PDF) format.
  • Authors MUST submit their papers electronically using EDAS. The submission process involves the following three steps:

Step One: Creation of a personal account on EDAS (if the author does not already have one) www.edas.info
Please makes sure the data of tittle, name, and affiliation is correct for all authors.
We will use your data in EDAS for name tag, program book, proceeding, etc.

Step Two: Submit your papers using the following EDAS Submission https://edas.info/N33578

Note: Be certain to provide information for ALL AUTHORS including affiliation and country when you register the manuscript. Authors cannot be added after the paper is reviewed.

Step three: Upload of the papers in pdf format. The maximum length of final manuscript is 7 (seven) pages

Pdf IEEEXplore Format
Conference papers are to be submitted electronically (.pdf form), with file size limited to 20 MB. Accepted and presented papers will be published in the Conference Proceedings, and submitted to IEEE Xplore® online digital library.

IEEE is very strict about the requirements for converting application files or PostScript files to full-text PDF for inclusion in IEEE Xplore®.

The most important issue that every author shall pay attention to is to make sure that all the fonts used in your papers are EMBEDDED and SUBSETTED, especially for papers from Asia and Europe. Failure to embed and subset fonts is the biggest obstacle to PDF compliance with IEEE Xplore® and please make sure that your PDF files are compliant with IEEE Xplore®. Papers failing to meet the IEEE Xplore® PDF requirements may be rejected.

Minimum IEEE PDF Requirements

Each PDF for IEEE Xplore® must have all of these characteristics:

  1. Be PDF 1.4 (Acrobat 5) or later but not Acrobat 9.
  2. Must be created with a PDF distiller. Scanning is not permitted (See Section 5).
  3. Embeds or subsets all fonts. Doing so helps makes sure that the mathematics appears as intended and improves text searching in the PDF (Section 3). Please note some TrueType fonts have a setting added by the font designer that prevents the font from being embedded and should be avoided.
  4. Does not have a password or other security settings.
  5. Does not contain any bookmarks or links. Links are supported now only by using a summary.txt, readme file, and a packing list. They appear in the IEEE Xplore® TOC as multimedia.
  6. Does not contain crop marks, registration marks, date stamp, time stamp, or any other mark that does not appear in the official version of the publication.
  7. Does not contain any PostScript that overrides the settings file.
  8. Does not use PDF attachments.
  9. Does not consist of a PDF Package or Merged PDF, a PDF 1.7 (Acrobat 8) feature.

Please note that all final papers may be converted using PDFexpress from the following link, in accordance with the IEEE PDF specification. Please go to the IEEE PDF eXpress site at ieee-pdf-express.org or click the following button to register at IEEE PDF eXpress.

Use IEEE PDF eXpress to check your PDF file or to convert a .doc/docx Paper into an IEEE Xplore compatible PDF file.

First-time users should do the following:

  1. Select the New Users – Click Here link.
  2. Enter the following:
    - xxxxxx for the Conference ID (we will provide the ID on Acceptance Notification email )
    - your email address
    - a password
  3.  Continue to enter information as prompted.

An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup. Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

Contacting PDF eXpress Support

Access the Publications Support Center for IEEE PDF eXpress (http://ieee.custhelp.com/app/answers/list/p/12).

If you do not find an answer in the Find Answers tab, go to the Ask A Question tab.
Your question will be forwarded to IEEE PDF Support and answered within 3 business days.

Several important issues for final “camera-ready” manuscripts (revised papers):

  1. Papers should NOT have: Page numbers Headers Footers;
  2. Make sure that all the fonts used in your papers are EMBEDDED and SUBSETTED;
  3. Papers must be written on A4-format page. Margin : a. Minimum left and right margins : 1.57 cm; b. Minimum top margin for first page : 1.9 cm; c. Minimum top margin for other pages : 1.9 cm; d. Minimum bottom margin : 2.5 cm;
  4. Disallow headers (i.e., any text appearing before the paper title);
  5. Minimum font size for most-common text, in points (see IEEE Conference template);
  6. Do not allow scanned (bit image) papers (scanned papers cannot be checked for similarity);
  7. Do not allow encrypted papers (encrypted papers cannot be checked for similarity);
  8. Do not allow print-only papers (print-only papers cannot be checked for similarity);
  9. Check that PDF file has no bookmarks (required for IEEE manuscripts);
  10. Disallow form fields;
  11. Disallow links in PDF (required for IEEE manuscripts). Remove hyperlink on email and web address;
  12. Disallow annotation (notes) in PDF;
  13. Enforce gutter width (only for two-column papers);
  14. Remove copyright template “XXX-X-XXXX-XXXX-X/XX/XX.00 ©️20XX IEEE” on left of bottom page from file IEEE Conference template (conference-template-a4.docx);
  15. Make sure that all figures and tables can be seen and read clearly and no visible blur
  16. Especially for papers from Indonesia, make sure that all the references from jurnal/conference proceedings with English Language, NOT from jurnal/conference proceedings local edition with Indonesia Language.


IMPORTANT IEEE POLICY

The IEEE reserves the right to exclude a paper from distribution after the conference (including its removal from IEEE Xplore) if the paper is not presented at the conference.

Papers are reviewed on the basis that they do not contain plagiarized material and have not been submitted to any other conferences/workshops/symposia at the same time (double submission). These matters are taken very seriously and the IEEE Communications society will take action against any author who engages in either practice. Follow these links to learn more:

IEEE Policy on Plagiarism
IEEE Policy on Double Submission

PLEASE NOTE: To be published in the ICSigSys 2025 Conference Proceedings and to be eligible for publication in IEEE Xplore®, an author of an accepted paper is required to register for the conference at the full (member or non-member) rate and the paper must be presented by an author of that paper at the conference unless the TPC Chair grants permission for a substitute presenter arranged in advance of the event and who is qualified both to present and answer questions. Non-refundable registration fees must be paid prior to uploading the final IEEE formatted, publication-ready version of the paper. For an author with multiple accepted papers, one full registration is valid for 1 paper. Accepted and presented papers will be submitted for inclusion into IEEE Xplore subject to meeting IEEE Xplore’s scope and quality requirements.